Moving a corporate office is a task that requires organization and preparation in order to be successful. The last thing you want to do is wait until the last minute and try to get everything moved hastily. If you're moving the location of your company's corporate office in the near future, use the following tips to make the process smoother:
Schedule the Move as Far in Advance as Possible
Whether your lease is about to end on your current office building or you're selling the building, make sure you have a date to move into your new office as far in advance as possible. Once the date is set, you will then be able to start coordinating the other details that need to be attended to prior to the move. Plan on moving on a weekend -- many office buildings don't let new tenants move in during regular business hours. Moving your office over a weekend will also help minimize interruption to a regular work schedule.
Hire a Quality Moving Company
When relocating your office, it is important to work with a reputable commercial moving company. Choosing a commercial moving company over a general moving company will help ensure that the movers are experienced in moving office equipment. Make sure you have a copy of the moving company's license and insurance on file in case of any mishaps on moving day.
Have Department Managers Take Inventory
Before moving into your company's new office, you need to know exactly what is in your current office. The easiest way to take inventory of your entire office is to assign each department manager the task of taking inventory of all of the belongings in his or her department. When everyone is done, you will have a full inventory of what items are being moved.
Do a Walk-Through of the New Office
Several days before your moving date, make arrangements to do a walk-through of your new office building. Doing this will allow you to make sure that everything is in good working order and no repairs are needed. If any repairs are needed, it is typically much easier to have them done before everything is moved into the new office.
Keep Moving Day Organized
Ideally, you should have one manager stay on site at your old office and one manager at your new office on moving day. These managers can oversee the movers and make sure there are not any issues or problems. The fewer people on site, the better -- too many people will just get in the way of the movers.
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